Hurricane Prep – The Family Binder

So we got home last night from a week of Cousin Camp in Nashville. I’m currently washing & repacking all the things because we live in Louisiana and a storm is ROLLING IN. Kids? They are stressed & calling Hurricane Barry a poopy head.

So while all the laundry is being cleaned and dried, I’m updating the family binder with UTD insurance info / phone numbers / cash. Huh? Family Binder you ask? My sister-in-law was evacuated in Isaac, by boat. It was crazy and chaotic so after that experience, she put together a Family Binder & we followed suit! The original compiling can be daunting, but now we just update as needed. Each kid has a printed ID card that is laminated, in case we’re separated for some reason. It’s kept in a handy place so we can grab it on the go!

Interested in making a Family Binder for your own house? We used this print out from Thirty Handmade Days Family Binder; I printed it at Kinkos in black and white and went to town filling in all the information. We printed insurance policies (life, home, flood), we got medical records from the doctor, we looked up ALL THE PASSWORDS, and started adding cash every paycheck (this ways it’s THERE and we don’t have to worry about ATM lines). Each year, as a storm approaches or we survive a near miss, I’m reminded to go in and update our info. All of our binder is in plastic sleeves, because Louisiana (floods, hurricanes, its all water — I’m hoping sleeves will help keep things dry).

What Do I Need to Include in My Emergency Binder?

Emergency Contacts/Numbers

•Family & friends addresses and phone numbers
•Phone contact trees – if you have a contact tree for schools, church, friends and family, etc.
•Kids’ schools and day care centers
•Important business associates
•Doctors, dentists and local hospitals / clinics
•Business and work numbers and contacts
•Utilities – even if you have left home, you need a list of utilities in case you need to contact them for safe return dates, to report a problem or to inquire about your particular location during an emergency. This would include whomever runs your water, electricity, gas and propane.
•Local non-emergency numbers for police, fire, ambulance and city

Copies of vital documents

•Driver’s licenses or State Issued ID Cards
•Social security cards
•Credit cards (front and back)
•Military Records
•Adoption / foster records
•Naturalization / Immigration documents
•Church records

Financial information

•Credit card numbers and phone numbers (plus websites and passwords)
•Insurance card numbers and phone numbers
•Bank Cards, accounts and phone numbers (plus websites and passwords)
Investments/401K/safety deposit information
•Last two statements from all of your financial accounts – checking, savings, 401K, investments

Medical Information

•Advanced Care Directives
•Medical Power of Attorney
•Immunization Records
•Medical history if you have serious illnesses/diseases
•Insurance information – copies of your cards (front and back)

Legal Documents

•Power of Attorney for you
•Power of Attorney for others – if you’ve been given the POA for someone, it is vital to have it with you. While in most cases a copy isn’t a legally binding document, you may gain some leeway over having a copy in an emergency. Plan on keeping your original here.
•Deed and titles to your home and/or cars
•Birth certificates – you can order duplicate official documents from your state agencies
•Wedding licenses
•Wills – again, original documents are the only ones that are legally binding.
•Death Certificates – it may be important to keep a death certificate from a recently deceased family member – this is a judgement call for you.
•Car Titles
•Lease information


•Insurance Policy with local agent information
•Insurance cards if needed
•Home inventory – Keep copies of your home inventory if you have lost your home due to a localized emergency and need to go to a field office for your insurance company. While you should always have a copy of this (including on video/photos) that stays with your local insurance agent, keeping a copy for you to hand in during an emergency might get you on your way to recovery money faster.


List of vital websites and passwords – whether you run a business online, need to be able to get to an email address used by your family or local network.
Your Emergency Plan – you’ve planned everything out with close family and friends. You’ve got a plan on who to call, options of where to meet, call signs for radios, but when you’re in a panic, it may be hard to keep everything straight. Have a plan printed out to refer to.
Keys to your vehicles, house and storage spaces, plus keys to locations you’ll be going to in an evacuation if you have a designated spot (key to your parent’s house if you go there to ride out the storm.)
Emergency ID cards in 4×6 cards that can be handy for emergency bags as well.
Evacuation Checklist – your plan of attack for sudden evacuations. Don’t leave trying to remember what to take to your memory, especially if you haven’t drilled the process. In our moments of panic, we tend to lose our focus and our way. Being able to pull out your checklist will allow you to work with purpose and expediency.
Maps — Local and regional map with planned escape routes. We’ve printed off maps from Google to include in our binder that include routes of our city, around our city to other check points. It saves the bulk of a full map which we keep in our emergency gear. We just duplicate the quick, important info here and laminate it to keep it clean and wrinkle free.
Photos – Because we’re an all digital world now, people are less likely to print off their precious family photos. But even if you did, do you want to haul those boxes full of photos and scrapbooks if you have to evacuate? Better yet, scan them and put them on a thumb drive or two, and save all of your photos for a day when you can look again. You can also use photo page protectors to include a section in your binder not only for family memories, but identification, as well.
Cash – While I advocate having an emergency bag for each member of your family that should contain cash, while also carrying cash on your person at all times, and having cash stashed in your car for emergencies, I feel it’s also important to have cash in your emergency binder. Because lives are uprooted during localized emergencies, you may only have one or two pieces of any of the important binders, bags, etc. to carry with you, so important things need to be duplicated in all of them. I’m not saying keep your entire life savings in your binder, but having a pencil case meant for a school binder full of some coins (for laundromats, vending machines, etc.) and small bills and larger bills (purchasing food gas and accommodations on the go).

Trix started her life in Georgia and after bouncing around living in Myrtle Beach, Tahoe City, and Nashville, her (now) husband wrangled her into a life of Bayou living here in Baton Rouge. She’s the mother of four; a vivacious 6 year old, a curly haired 3 year old, their newest dream sleeper a 6 month old, and one sweet babe taken far too soon. She’s well versed in potty humor & innuendos while perfecting the art of sarcasm on the daily. When she’s not busy living the carpool life, complete with yoga pants & coffee she is running her business Rane or Shine Designs.


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